What AlphaOS does: from the member list to Sunday

People and families, serving rotas, service plans, over 40,000 songs you can transpose, finance, meetings and voting — and a church website built from the same data. The first 30 days are free, no card.

People & serving

People & families

A full profile for each person — from contacts to serving history — and the whole picture of every family.

Your own fields on a person’s profile: whatever your church needs to know — mentor, baptism date, T-shirt size for camp.
Tags and saved lists of people: set them up once, open them in one click.
Membership stages with dates and history: when someone first came and when they became a member.
Import from Excel or CSV with column mapping; export the list to Excel, PDF or CSV.
Duplicate detection and merging without losing data.
Birthdays and ages computed automatically.
Families: who is husband, wife, children — including relatives who are not church members.

Serving rotas

Who serves on which dates — one table per quarter across every team, with an auto-planner.

The auto-planner drafts the rota and explains every single assignment.
It respects the dates people are away (including yearly ones, like every July), breaks, a monthly limit and weekdays.
It spreads the load evenly and weighs experience, and shows which positions are still open.
Nothing is saved until you accept the draft; already-accepted invitations are left alone by default.
How many people each position needs — a team default and a per-date override; zero switches the position off for that day.
A ministry leader plans only their own team — other rotas are visible but not editable.
“My serving”: each person accepts or declines and marks the dates they will be away.
A phone app is coming soon to the App Store; until then everyone opens “My serving” from a personal link, no password.
Serving stats per person — who is burning out and who has not served in months.

Songs & multitracks

Your church songbook with chords, a catalogue of over 40,000 songs, and tracks for rehearsal and the stage.

A catalogue of over 40,000 songs: found the one you need — add it to your songbook in one click.
Transpose to a voice: chords recalculate themselves; capo, Nashville numbers, German and English notation.
A part for every instrument; lead vocal and learning stage — “New”, “Learning”, “In repertoire”.
Multitracks: stems play together to a click — each with its own volume, mute and solo.
Only have a recording? AI splits it into separate tracks — up to 10 songs a month.Pro plan only
“Live” mode on stage: a big chart, key and capo at hand, a click in the song’s tempo.
What you sang and how often over a period — the numbers for your CCLI report.

Service plans & sermons

What happens inside a gathering and who preaches — from the template to the projector slides.

Gathering series: Sunday, youth, prayer — each runs as its own series, created from a template for months ahead.
No gathering without a template; if there is none yet, a starter template is offered right away.
Service plan: order, roles, timing, and a history of past gatherings.
A “whole gathering at a glance” board: who serves in every team and where people are missing; clicking a date opens the plan without leaving the page.
Sermons: who preaches on which dates, topic, passage and length; see who has not preached in a while.
A song slot in the plan: say how many songs you need now, add them later.
Projector slides: ProPresenter, PowerPoint or plain text — the room sees the words, the band sees chords in the notes.
One PDF with chords for the whole band — every song already in its key.
A link to the plan for the team: opens without an account, each person picks their own key.

Groups & ministries

Small groups and ministry teams — separate modules built with real depth.

Small groups: rosters, member roles and the host of the meetings.
A person belongs to one small group by default — your church can allow several.
Meeting attendance with analytics; absences are stored separately from “not marked”.
Topic, notes and visitor count for every meeting.
Ministries: multiple teams, leaders and their rosters.
Each team’s kind is set explicitly — worship, tech, kids, preaching.
Schedules flow into the shared events calendar.

Kids ministry

Classes, lessons and attendance — a module of its own, not “a group with children in it”.

Classes by age, each in its own room.
A warning when there are too few teachers for the number of children.
Class rosters: a child belongs to exactly one class.
Lessons with a topic and a passage reference (e.g. “Luke 10:25–37”).
Attendance where an absence is distinct from “not marked”.
Substitute teachers are recorded separately from the regular team.
A whole-ministry planner — every class of one gathering on a single screen.

Care & growth

Pastoral care

Hospital visits, loss, crisis conversations — kept apart from the general notes on a profile, with carers and reminders.

A care case: what happened, who is caring and when to visit again — the date fills in by itself from the kind of case.
A carer needs no access to the section: they see and handle only their own cases.
Every morning carers are reminded whom to visit today; the notification carries only a count, no names.
A confidential case is visible only to its carers, its author and an administrator; care never appears in search or in people exports.
An access log: who opened the case and when.

Courses & discipleship path

Foundations of faith, a baptism class, a ministry school — sign-ups, sessions, attendance and completion.

A course with a session outline and a completion rule: “attended at least N sessions” or by hand.
Every run of a course is its own cohort with a date, place, seat limit and leaders; sessions are created for you.
Sign-up by link or QR code; beyond the limit people go on a waiting list.
Completion sets the membership stage and suggests the next step right away — another course, a small group or a ministry.
The discipleship path: which step each person is on — counted from what they have actually completed.

Church life

Meetings, minutes & voting

Member meetings and councils — with quorum, a secret ballot and minutes nobody can rewrite after the fact.

An agenda with speakers; a meeting can be tied to a ministry — the worship-team meeting is visible to that team.
Quorum is counted from the member roll on the meeting date — later roster changes never rewrite it.
Voting right inside an agenda item: yes/no or multiple choice, simple majority or two-thirds.
Who votes — the meeting, the whole membership, or one group; people vote from their own “My serving” screen.
Secret ballot: the link between a person and their vote never exists in the database — only participation is visible.
A meeting shows up in the calendar and in “My serving” for everyone it concerns, with an “I’ll be there / I can’t” reply.
Approved minutes no longer change; decisions become tasks with an owner and a due date.
Record the meeting or paste a text transcript — AI drafts the minutes and the action items, and the secretary reviews and saves them. Up to 20 hours of recording a month.Pro plan only

Announcements & surveys

How the church speaks to its people — and hears them.

Announcements on the home screen of everyone they concern: the whole church or chosen people.
Pin what matters; an announcement with an end date takes itself down.
Surveys by link: open to anyone or to members only, with a closing date.
An anonymous survey does not store who answered — at all, not just hidden; a signed one accepts one answer per person.
Results summarised question by question.
Share the survey link in a messenger, on the site or with a QR code.

Messages

Write to people once — and each person gets it where they actually read.

Telegram, Viber, email and SMS — and the app too, once it is in the App Store. The church sets the channel order; each person can pick their own.
To whom: the whole church, a ministry or small group, the people serving on a date, parents of a kids class, or a saved list of people.
Placeholders — name, church name, date: everyone gets a personal message.
Before sending you see how many people will get it and through which channel; the SMS cost (paid by the church) is shown up front too.
A report: who received it, who read it, who did not — and why. People can unsubscribe at any time.

Events, tasks & publishing plan

A calendar, event registrations, a task board and the media team’s publishing plan.

A month calendar of all church events; multi-day events and recurrence.
Event registration right from the church website — with guests, statuses and a list download.Available on Standard and Pro
A task board “To do / In progress / Done”; finished tasks move to the archive after a week.
Publishing plan: post, story, reel or announcement — by channel, with an owner and a status.

Rooms

Hall, classrooms, kitchen, office — what is happening where, and when it is free.

Bookings by day, week and month; a “Now” row shows what is free right now.
An event, meeting, rehearsal or small group takes its room for its own time.
The system will not let a booking overlap one already there — and says what is in the way.
Someone serving sends a request, the person in charge approves — and they get a notification.

Money & reports

Finance

Full church finance — with several currencies, campaigns and reports.

Accounts in different currencies; the main (reporting) currency can be changed and history is recalculated.
Income and expenses, categories and exchange rates.
A yearly budget plan by month — amounts in currency or as a percentage of income (“10% to missions”).
Line items in a single operation: a shop receipt is split into rows, and each row lands in its OWN budget line.
Money requests: someone serving asks for funds with an itemised breakdown; the finance team approves (optionally a smaller amount) and pays out — the payout becomes an expense right away.
Transfers between accounts and funds never inflate the stats: balances count everything, turnover counts only real money.
Fundraising campaigns with progress, dates and donors.
Donor statements and PDF reports; Google Sheets import; receipts attached to operations.
Finance is separate access: a pastor can see the totals without seeing who gave how much.

Reports & notes

Numbers for the church board and the team’s shared memory — in one place.

A report for any period: people, attendance, groups, serving, finance — every figure compared with the previous period.
PDF and Excel export — a ready document for the annual meeting.
Notes: church outlines and documents with attachments, authors, folders and search.

Access & security

Roles, access & security

Everyone sees what their serving needs — and each church’s data is kept apart and backed up.

Ready-made access sets — “Pastor”, “Treasurer”, “Secretary”; each section opens for viewing or for editing.
“View as role” — see the console through another person’s eyes.
An activity log: who changed what, and when.
Each church’s data is kept apart from every other church on every single request.
A copy of the database every night in separate storage; on top of that, the database can be rolled back to any moment in the last 30 days.
“My data”: everyone with an account sees what the church stores about them — profile, groups, attendance and their own giving — and can flag an inaccuracy.
One email — several churches: a person serving in two congregations switches between them in one click.

How we protect your church’s data

Start with your own list of people. The rest — rotas, songs, finance — can come in step by step, when your church is ready.

Connect your church 30 days free, no card

Website & QR

Church website

A ready church site that fills from the same data as the console.

Site sections: home screen, about, ministries, values, schedule, events, giving, contacts.
8 site layouts and your own style: colours, fonts, logo, motto.
An 8-step questionnaire makes the site yours rather than a template — you can point to sites you like.
AI drafts the copy and picks a style.
AI logo and photos for the site.Pro plan only
Your own subdomain (name.alphaos.space) or your church’s own address — connected step by step.
The site can be shown in Ukrainian, English, Polish, Spanish or Portuguese.
Changes in the console appear on the site right away.

QR code & links page

One QR code for everything — print it once, it stays current.

A single QR leads to the site, schedule, events, giving, socials and the form.
A page with all your church’s links (/links) — your own buttons and links.
Change where the code points from the console — the printed QR still works.

Join form & prayer

A membership-form builder and prayer requests from your community.

Your own fields, order and required flags — tailored to your church.
A public form on the site; applications land in People by themselves.
Children from the application become profiles and join the family right away; if both parents apply, the child is recognised by name and birth date — no duplicates.
Prayer requests with statuses and an archive; when God answers, the testimony is recorded next to the request.

AI Studio

Site generator

AI drafts the site in the voice and context of your specific church. Available from the Standard plan.

Copy for the home screen, about, values and ministries.
A fitting style is selected for you.
You edit the draft — the last word stays with you.

Writing, presentations & images

Drafts of posts, slides from your text and images in your church’s style.

Writing: posts, announcements, YouTube descriptions and invitations — with a history.
Presentations from YOUR text: slides, edits in plain words, PowerPoint and PDF, photos on slides, full-screen projection.
Images: logo, site photos and illustrations — from scratch or based on your own photos; 100 a month.

Bible study

Equips the preacher to study — it gives material, it does not write the sermon.

Text from a real translation (bolls.life): 32 translations in eight languages, including 7 Ukrainian ones.
A close reading of the text: context, genre, the author’s line of thought.
Original languages (Hebrew and Greek) and cross-references with the reason for each link.
A step-by-step chat — one thought at a time, with questions to ponder.
Side-by-side translation comparison and an explanation of the differences.
A study digest → a presentation in one click.

Try it with your own list of people

Connect your church 30 days free, no card

What’s in each plan — and the lower price for Ukrainian churches How to use it — in the documentation