Your whole church in one place — instead of a dozen spreadsheets
AlphaOS is church management software: people and families, serving rotas with confirmations, service plans, a catalogue of over 40,000 songs, finance — and a church website that fills from the same data. One price for the whole church, however many people.
30 days free — no card required.
Every church leader knows these
None of this is about laziness or chaos. It is what ministry looks like once it outgrows chats and spreadsheets.
The answer lives in three chats and in one person’s head. He goes on holiday and Sunday is rebuilt from scratch.
Team rotas weeks ahead, invitations that get confirmed, and visible declines — “I can’t” arrives on Tuesday, not on Sunday morning.
Someone told them in a private message two weeks ago. The message got buried in the chat — the date, the songs and the key are long forgotten.
Everyone who serves sees it in the app: when they serve, which songs and in what key — and one tap to say “I’m in” or “I can’t”.
The setlist is rebuilt every week, keys live in the guitarist’s memory, and newcomers have no idea what the church sings.
Your songbook plus a catalogue of over 40,000 songs: transpose to a voice, one PDF for the band, and a stage “Live” mode with a metronome and backing tracks.
A notebook or a file on somebody’s laptop. When the board asks how much came in for the roof, archaeology begins.
Cash and accounts in any currency, campaigns with progress, budget plan-vs-actual and spending requests — with a log of who changed what.
The schedule on it is stale, events are never updated, and changing a phone number means hunting somebody down.
A site fed by the same data as the console: schedule, events, “Plan a visit”, giving. Your own domain connects with two DNS records — the instructions are in the console.
“But we agreed” — and where exactly, who objected and what was decided is no longer findable.
Meetings with an agenda, votes with a quorum, and minutes that stay in the system rather than in someone’s notebook.
The app for volunteers
Ministry does not happen at a desk: the rota is checked on the bus, chords are read on stage, attendance is marked at the door.
- Your own serving slots, confirmed with one tap
- Songs with chords in your key and a stage “Live” mode
- Small-group and kids attendance right at the door
- Push for invitations and swaps; works offline too
All of this already opens on a phone today — through a personal link, with no password and nothing to install. The app adds push, offline and speed.
We didn’t build this in a vacuum. AlphaOS grew from the real needs of a newly-planted church — “Alpha” — which is why every module is built deeply, not just for show.
The origin storyWhy AlphaOS existsA deep ChMS
People, families, groups, ministries, team rotas, finance, events and tasks — a full system with roles and permissions.
- People 360° & families
- Team rotas with an auto-planner
- Finance & giving
- Roles & permissions
AI that knows your church
Not a “generic” AI — it works in the voice, style and context of your community. And it equips the minister rather than doing ministry for them.
- Site generator
- Content
- Presentations
- Images
- Bible study
A site that feels alive
Pick a style — the site fills from the same data as the console. AI writes the copy, and on Pro also generates a logo and hero photos, or adapts your own.
- AI styling
- Your subdomain or own domain
- Live from the console
- QR hub and a /links page
Everything a church needs — done deeply
Not a simplified “minimum”, but real modules teams actually use every day.
People 360°
Full profiles with ministry history, custom fields, tags & segments, photos and CSV/XLSX import. Merge duplicates, see birthdays at a glance.
Families
Households with relationships (husband/wife/children), member ages and non-member relatives — a complete picture of your community.
Small groups
Rosters, meeting attendance, member roles and analytics — a genuinely deep small-groups module.
Prayer
Prayer requests from the community, statuses and an archive. And when God answers, the testimony is recorded next to the request — for the whole team to see.
Announcements
Church news on the home screen of everyone it concerns — the whole church or chosen people. Pin what matters; an announcement with an end date takes itself down.
Surveys
Polls by link — open to anyone or to members only, with a closing date. An anonymous survey does not record who answered at all — it doesn’t just hide it.
Events
A month calendar, events with registration and public RSVP right from the church site.
Join form
A membership-form builder — your own fields, order and required flags. Submissions land straight in People.
Ministries
Serving teams, leaders and rosters. Each team’s kind is set explicitly — worship, tech, kids, preaching — so everyone sees their own rota, not someone else’s.
Team rotas
Who serves on which dates — one table per quarter across every team, with how many people each position needs. The auto-planner drafts it around blockouts, pauses, a monthly cap and fair load — and explains every assignment.
My serving
In the app every volunteer sees when they serve, accepts or declines with one tap and marks when they are away. Songs with chords in their key, the order of service and swap alerts are right there too.
Kids ministry
Age-banded classes with rooms and a teacher-to-child ratio warning, class rosters, lessons tied to a passage, and attendance.
Service plans
What actually happens inside a gathering: order, roles, timing. Sunday, youth or prayer night — each runs as its own series, created weeks ahead from a template. The team gets a share link with the plan, no account needed.
Song catalogue
Over 40,000 songs: transpose to a voice, capo, Nashville numbers, a part for every instrument. Multitracks with a click, slides for ProPresenter and PowerPoint, and one chart pack for the whole band.
Sermons
Who preaches on which dates: topic, passage and length right in the table, with the host alongside. See at a glance who hasn’t preached in a while and who is already booked.
Media plan
A content calendar for the media team: post, story, reel or announcement — by channel, with an owner and a status from idea to published.
Meetings & minutes
Member meetings and councils — without the chaos. The agenda is ready in advance, quorum counts itself, and voting is secret, right inside the agenda item. What remains is minutes nobody can rewrite after the fact, and every decision becomes a task with an owner. On Pro, AI drafts the minutes from a transcript.
Tasks
A kanban board for the team: from idea to “done”, with auto-archiving of finished work.
Reports
Community, attendance, serving and finance summaries — exported to PDF and Excel for the church board.
Notes
A shared store for notes, outlines and church documents — with attachments, authors and search.
Finance
Accounts & multi-currency, fundraising campaigns with progress, budgets & categories, PDF reports & donor statements, Google Sheets import.
Roles & access
Flexible role-based access and custom roles for your structure. A ministry leader edits only their own team, and finance is a separate axis: the treasurer sees donors, the pastor sees only totals. Everything is logged.
My data
Everyone can see what the church stores about them: profile, form answers, groups, family, attendance and their own giving — and flag an inaccuracy in one tap.
Custom domain
Connect your church domain with two DNS records, or order registration of a new one in the console. A “Your domains” table shows status, cost and the renewal date.
Your church data, kept safe
Church data is sensitive. We build the platform so it can be trusted.
Encryption
All traffic runs over HTTPS and the database is encrypted at the Cloudflare infrastructure level. Data is stored in European data centres.
Backups
The database is copied nightly to separate storage and can be restored to any moment in the last 30 days.
Protected passwords
Passwords are never stored in the clear — only a cryptographic hash (PBKDF2).
Church isolation
Each church’s data is kept apart from every other church’s — nobody outside can see it.
Roles & activity log
Role-based access; every change is recorded — transparent and accountable.
Your data is yours
The church stays the owner. Even when the subscription lapses nothing is deleted: read access and report downloads remain.
Built for churches — at any stage
From a first Sunday service to a community with dozens of ministries.
Church plants
Site, console and QR in an evening — start organized from day one.
Small congregations
Full management without an enterprise budget or spreadsheets.
Growing churches
People, groups, ministries and finance scale right along with you.
Large churches
Dozens of ministries, several gatherings a week and hundreds of people: roles, permissions and team rotas keep it all in order.
From a member list to your first Sunday
No developers or designers: connect your church, bring your people in, plan Sunday.
Connect your church
30 days free, no card. The console and a site on your subdomain appear right away.
Bring your people in
Upload a list from Excel or Google Sheets (CSV/XLSX), map the columns, add your ministries and positions.
Plan your first Sunday
Create the gathering from a template and place your team — everyone sees their date, songs and key on their phone.
You pay per church, not per person
Three plans — from church management to the full AI studio. 30 days free, no card.
Compare plansFrequently asked
The essentials in brief. More in the documentation.
Spreadsheets work fine for us. Why another system?
We have several gatherings a week. Does that work?
What does it cost to start?
What happens to our data if we stop paying?
We’re not technical. Will we manage?
Is there a mobile app?
Can we migrate existing data?
Who can see finances?
Can people see what is stored about them?
What exactly does AI do?
Which languages does it speak?
Can we use our own domain?
Try it in your church
Connect your church — the first 30 days are free, no card. Fewer spreadsheets and chat reminders, more time for people and ministry.